HR Use Cases
HR & Recruitment

AI Interview Scheduling

Save 70% recruiter time on scheduling

AI calls shortlisted candidates, offers available interview slots, handles rescheduling requests, and syncs with interviewer calendars automatically.

70%
Time Saved
Scheduling time
< 24h
Schedule Time
From shortlist
85%
First-Call Book
Success rate
30%
Fewer No-Shows
With reminders

How It Works

1

Candidate Shortlisted

Recruiter marks candidate for interview in ATS

2

AI Call

AI calls candidate with available slots

3

Slot Selection

Candidate picks preferred time

4

Calendar Sync

Interview added to interviewer and candidate calendars

5

Confirmations

Email/SMS confirmations sent to all parties

Interview Scheduling Call

AI Agent • Active

Hi Priya, this is a call from TechCorp regarding your application for the Software Engineer position. Congratulations! Our team was impressed with your resume and we'd like to schedule an interview.

Oh great! That's exciting news.

Wonderful! The interview will be with our Engineering Manager and takes about 45 minutes. I have slots available this week: Tuesday at 10 AM, Wednesday at 2 PM, or Thursday at 11 AM. Which works best for you?

Wednesday at 2 PM would be perfect.

Excellent! I've booked you for Wednesday at 2 PM. It'll be a video call. You'll receive a calendar invite and Google Meet link shortly. Is this email correct: [email protected]?

Yes, that's correct.

Perfect! You'll also get a reminder call 24 hours before. For the interview, please be ready to discuss your recent projects and system design experience. Any questions about the process?

No, I'm clear. Thank you!

You're welcome! Good luck with your preparation, and we look forward to meeting you on Wednesday. Have a great day!

Key Features

Real-Time Availability

Check interviewer calendars in real-time during call

Smart Slot Offering

Offer slots based on candidate timezone and preferences

Panel Coordination

Find slots when multiple interviewers are available

Reschedule Handling

AI handles "Can we reschedule?" requests

Reminder Calls

Automatic reminder 24h and 2h before interview

ATS Integration

Works with Greenhouse, Lever, Workday, Zoho Recruit

Benefits

Save 70% of recruiter time spent on scheduling
Schedule interviews within 24 hours of shortlisting
Reduce no-shows with automated reminders
Handle rescheduling automatically
Coordinate complex panel interviews
Provide candidates better experience
Work across multiple timezones
Integrate with existing ATS and calendars

Frequently Asked Questions

How does it handle timezone differences?

AI detects candidate timezone from phone number and explicitly confirms: "That's 2 PM IST, which is 4:30 AM EST - does that work?" Can also offer slots in candidate's timezone.

What if no slots work for the candidate?

AI offers to check more dates, takes candidate's availability ("What times work for you next week?"), and either finds match or flags for recruiter to find alternative.

Can it schedule panel interviews?

Yes! AI checks availability across multiple interviewers and only offers slots when all panelists are free. Works with Google Calendar, Outlook, and calendaring systems.

Does it send calendar invites?

Yes, immediately after scheduling. Candidate, interviewers, and recruiter all receive calendar invites with meeting link, job details, and interview preparation tips.

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Ready to Get Started?

Deploy this solution in under 5 minutes. No coding required.