HR Use Cases
HR & Recruitment

Offer Letter Follow-up Calls

Boost offer acceptance by 25%

AI calls candidates who received offer letters but haven't responded, addresses concerns, answers questions, and encourages acceptance with a personal touch.

25%
More Acceptances
Conversion boost
< 48h
Follow-up Time
After offer sent
60%
Concern Resolution
On first call
3x
Better Engagement
vs email follow-up

How It Works

1

Offer Sent

Offer letter sent to candidate

2

Wait Period

Allow 48-72 hours for review

3

AI Follow-up

AI calls to check on decision

4

Address Concerns

Handle objections about salary, role, etc.

5

Confirm or Escalate

Accept on call or connect to hiring manager

Offer Follow-up Call

AI Agent • Active

Hi Anjali! This is Neha from InnovateTech. I wanted to check in about the offer we sent you for the Product Manager role. Have you had a chance to review it?

Yes, I did. I'm considering it, but I have a couple of concerns.

I'd love to help address those. What's on your mind?

The salary is slightly lower than what I was expecting, and I'm also considering another offer.

I understand completely. Regarding salary, I can note that you'd like a revision and have our HR team review it. What number were you expecting?

I was hoping for around 22 LPA instead of 20.

Got it, I'll flag that for immediate review. I should mention that our offer also includes stock options worth approximately 3 LPA and annual bonuses of 15-20%. Did you have a chance to review the total compensation breakdown?

Actually, I hadn't looked at the full breakdown. That does make it more competitive.

Would it help if I connected you directly with Rajesh, our VP of Product? He can share more about the role's growth potential and the team you'd be working with.

Yes, that would be helpful.

Great! I'll have Rajesh call you today. In the meantime, our HR team will review your salary request. We really think you'd be a great fit for the team, Anjali!

Key Features

Timed Follow-ups

48h, 5-day, and final deadline reminders

Objection Handling

Address salary, role scope, start date concerns

Counter-Offer Support

Gather competing offer details for HR review

Manager Connect

Transfer to hiring manager for personal pitch

Accept on Call

Verbal acceptance recorded and confirmed

Document Collection

Guide accepted candidates to submit documents

Benefits

Increase offer acceptance rate by 25%
Address concerns before candidates decline
Proactive engagement shows company interest
Gather intel on competing offers
Connect candidates with hiring managers
Reduce offer drop-offs in competitive market
Track acceptance patterns and improve offers
Maintain relationship even if declined

Frequently Asked Questions

How does the AI handle salary negotiations?

AI doesn't negotiate directly but gathers candidate expectations and flags for HR. Example: "I'll note you're looking for 22L and have HR review immediately." This preserves negotiation control for HR.

What if the candidate has another offer?

AI gathers details if candidate shares: company, salary range, timeline. This helps HR assess competitiveness. AI can also highlight unique benefits of your offer that may not be matched elsewhere.

Can the AI handle rejections?

Yes, gracefully. AI thanks them, asks for feedback on why, and asks if they'd like to be considered for future roles. Maintains positive relationship for potential future hiring.

How soon after sending offer should AI call?

Best practice: 48-72 hours after offer sent. Too soon feels pushy; too late loses momentum. Configure based on your hiring velocity and market.

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Ready to Get Started?

Deploy this solution in under 5 minutes. No coding required.